TEMPORARY CLERK/ASSISTANT NEEDED AT WMO

Temporary Clerk/assistant (Roster)

Vacancy #:	Roster/1/2011
Organization:	WMO
Duty Station:	Geneva - Switzerland
Deadline:	23 Sep 2011 (55 days left)
Level:	G.3/G.4/G.5

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Under the supervision of the Departmental Director, the incumbent will
carry out the following duties:

- Provide secretarial support to ensure the efficient and smooth
running of the Division/Department;
- Register and distribute internal/external mails including monitoring
of deadlines for providing information and inputs to other
Departments; handle, register and route all incoming and outgoing
mail within the Department with a view to establishing deadlines
and providing support as may be necessary;
- Draft, type, edit, proof-read and finalize letters, correspondence
and documents following standard procedures and formats and
within the time limit prescribed for the tasks;
- Prepare correspondence, reports and documents; prepare
PowerPoint presentations, spreadsheets, meeting forms, Special
Service Arrangements, travel requests, budget-related
requisitions, etc.; be responsible for administrative and secretarial
preparations and follow-up actions relating to Departmental
meetings and missions;
- Organize and maintain the office records and files, organize and
maintain the filing system; record and upkeep publications, mailing
lists and other databases;
- Respond to telephone and written enquiries and liaise with
different stakeholders;
- Provide administrative support to technical meetings and working
group sessions including providing assistance to visiting experts/
consultants by making the necessary travel arrangements and
preparing documents;
- Undertake other relevant secretarial and administrative duties as
required in coordination with the Administrative Assistant of the
Department; replace, on a rotational basis, the Administrative
Assistant when absent;
- Carry out other relevant duties as required.

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